Challenge: Addressing Inefficiencies in Tender Processing and Workflow Optimization
Stermedia, a company specializing in AI solutions and innovative technologies, faced the challenge of improving the tender processing workflow. Market-available platforms offered only basic filters that failed to effectively target relevant tenders, forcing sales teams to spend considerable time analyzing hundreds of irrelevant proposals. A custom AI solution was needed to enable more precise and efficient tender management.
Solution: Building Advanced AI Solutions for Tender Filtering
Stermedia developed an advanced tool powered by artificial intelligence (AI) that aggregates and automatically filters tenders from multiple platforms, tailoring results to the specific needs of each company. A key innovation of this solution is dynamic filtering based on descriptive criteria provided by users. This approach overcomes the limitations of traditional systems, which often rely solely on static parameters like industry codes or regions.
Key features of the system include:
- Dynamic filters: Users create a list of criteria in a descriptive format, offering full flexibility in defining needs and enabling the application of non-standard requirements.
- Universal scraping algorithm: The tool can handle various tender aggregation platforms regardless of structure.
- Automated summaries: Tenders are condensed into key details — title, submission deadline, estimated contract value, and a brief description — significantly accelerating decision-making.
- Integration with communication tools: Results can be sent to platforms such as Discord, Teams, email, or exported to a proprietary platform, designed for managing and viewing tenders.
Results Achieved with Custom AI Solutions
The Stermedia system also stands out for its capability to continuously analyze the quality and efficiency of its tender filtering. Data on rejected and accepted tenders is collected to improve algorithms, ensuring that the system constantly adapts to deliver better results and filtering precision.
The implementation of this system brought immediate benefits, such as:
- Time savings: The number of tenders analyzed was reduced by 90%, allowing sales professionals to focus on the most relevant proposals. This outcome was achieved through internal system tests, which demonstrated its ability to effectively filter tenders and ensure reliability in practical applications.
- Precision in targeting tenders: The system accurately selects tenders that meet a company’s specific requirements, enabling faster decision-making and increasing the chances of winning the most profitable projects. This unique solution significantly outperforms traditional aggregators, which rely on outdated filtering methods. Existing systems operate on static parameters, while this tool ensures exceptional precision and efficiency.
- Innovative filtering model: The checklist is created as written guidelines for the algorithm, allowing users to define criteria without the limitations of static systems. This approach provides precise customization to meet each company’s needs.
- Scalability: The solution is easy to implement for new clients and can handle tenders in various languages and regions.
For example, one salesperson processed only 15 tenders daily out of more than 150 initially submitted. This high initial number was due to the limited capabilities of basic filters in tender aggregation platforms, which did not support precise targeting. The Stermedia system reduced this workload tenfold while maintaining high-quality results. As a result, hundreds of hours of sales team labor were saved, significantly reducing operational costs and increasing potential revenue by enabling faster responses to valuable opportunities.
Core Technologies Behind Our AI Solutions
The system was developed using modern technologies such as Python, FastAPI, and Postgres databases. It also incorporates Large Language Models (LLMs) for AI-driven capabilities. The entire system was fully containerized and deployed on Kubernetes, ensuring stability and scalability.
Summary: Key Benefits, Innovation Highlights, and Future Potential of the Tender Filtering System
The tender filtering system created by Stermedia redefines the tender processing workflow for companies, eliminating time-consuming and inefficient traditional methods. Its unique approach to dynamic filtering and the use of advanced AI solutions ensures precise and efficient tender management.
This innovative solution sets new standards in tender management, providing clients with a tool that not only saves time but also enhances the efficiency of their business operations. By implementing tailored AI solutions, Stermedia enables companies to better target valuable tenders and respond faster to business opportunities.
Learn more about our work and AI solutions at Stermedia.
